Center mind map
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Document Library changes
Establish dates when this work will be completed by?
Any Tracker development? Replace Vizit?
Part 8 FE's to use and provide feedback
Pilot in Pre Lit Disease
Do we scan on existing files
Pilot in Part 8
Maintain paper file for original/paper documents only
Can't progress to further part 8 teams until supervision is in Tracker
File Opening Team
All new instructions to be opened on the Tracker case management system from the electronic instructions
New process to be implemented
Need to do a mock up and a test run through
Learning and Change
Roll out beyond the pilot teams
Plan in place for the volume teams
To be completed under the Tracker 2 banner, including Starship and performance hubs
Reduce the volume of incoming post by working with clients and 3rd parties to explore alternative methods
Send documents via email rather than post
Send payments via BACS rather than cheque
Incoming post -do we include a digital solution for ALL FOT post?
Paperless file handling
Stop printing new instructions for volume FE teams by June 2016
All file related correspondence or documentation for the file to be stored in Tracker document library
Paper file will not be maintained
Incoming paper post to be scanned and saved into the Tracker document library
Incoming post- to be stored or destroyed?
To promote 'paper light' in non volume areas via technical solutions
To promote 'paper light' in non volume areas via learning solutions
OUT OF SCOPE- Scanning of all incoming post on receipt in the main post room
OUT OF SCOPE- Outgoing post
Tracker competency framework
Additional affected teams- costs, finance etc?